The Travel Trade Crusade – Terms and Condition for ‘Rally’ entry
1.1 – “Travel Trade Crusade” refers to ‘Travel Trade Crusade – A not for profit organisation’.
1.2 – “The Travel Trade Crusade” refers to a driving event organised and run by “Travel Trade Crusade”.
1.3 – “Entry Fee” refers to the amount of monies paid, for entry to “The Travel Trade Crusade”, which is stipulated in the sign up process for each team & individual “The Travel Trade Crusade”.
1.4 – “Participants” refers to individual people who have joined the “The Travel Trade Crusade” as part of a “Team”.
1.5 – “Team” refers to a group of “Participants” taking part in the “The Travel Trade Crusade”, who have paid in full their “Entry Fee”.
1.6 – “Sign in” refers to the process of checking and recording “Team” and “Participant” details on the evening prior or first morning of the “The Travel Trade Crusade”.
2. General rules.
2.1 – All Teams must have paid in full their entry fee at the time of sign up, otherwise all details of said team will be erased and the name/number of said team will be released for others to use. Only those aged 18 and over are eligible to enter the rally.
2.2 – The participants (including numbers of participants) in teams and team names can be changed by contacting The Travel Trade Crusade up to 30 days before the cut off date for signing up to the rally which is April 30th , 2024. If further participants are to be added to a team, payment for the addition must be made in full before it will be recognised by The Travel Trade Crusade. If participants are to be removed from a team, a refund for the participants place only will be given so long as the change is not within the limit of refunds as below.
2.3 – All entry fees are refundable up to December 31st , 2023. After this, all fees become non-refundable and will go into the charity prize pot for the rally.
2.4 – All participants will be expected to sign and date a set of terms and conditions/rules and disclaimer during sign in on the first evening of the rally, to state that they understand and agree with them. The Travel Trade Crusade will retain these for 3 years after each event, after which they will be destroyed.
2.5 – All teams will have a responsibility on the evening prior/first morning of the rally to bring with them proof of insurance and the MOT relating to their vehicle. Each participant must bring with them their driving licence.
2.5.1 – Details of all documents will be recorded by The Travel Trade Crusade staff during sign in, these details will be kept in accordance with data protection for 1 year after each event, after which they will be destroyed.
2.6 – All participants must be aware that this is a sedate driving holiday event and not a race in any form. Speeding or driving recklessly or dangerously is not permitted and any participant found doing so will be excluded from the rally immediately and will also exclude his/her team from continuing in the rally. No refund of any fees paid or costs incurred by the participant or team will be given in these circumstances.
2.7 – All teams/participants must adhere to the law of each country which the rally passes through, it is the team/participants responsibility to research what is required in regard to their vehicles and The Travel Trade Crusade takes no responsibility should you fail to adhere to the law.
2.8 – Any modifications/decorations added to teams’ vehicles must not be dangerous or offensive to countries, religions or cultures in any way and must not affect the legality and roadworthiness of the vehicle.
2.9 – All documentation received by participants and teams as part of the rally is subject to copyright and must not be copied or distributed without the express written permission of The Travel Trade Crusade.
2.10 – Some events may include visiting public attractions/events. The Travel Trade Crusade cannot guarantee entry as these are not owned or controlled by us and therefore may be closed at short notice.
2.11 – Any aggressive or anti social behaviour will result in the person involved and their entire team being disqualified and asked to withdraw from the Rally with no refund being given. The Travel Trade Crusade is meant to be a fun event for everyone and we will not tolerate anti social and disrespectful behaviour of any kind.
3. Limitation of Liability.
3.1 – All participants of rallies are to be aware that The Travel Trade Crusade shall have NO liability with regards to personal property, personal injury and/or any fines/penalties issued or imposed by law enforcement agencies during the rally. Furthermore any incidents which occur before or after the rally as participants travel to/from the rally are not the responsibility of The Travel Trade Crusade.
4. General Provisions.
4.1 – If any part of this agreement is found void and unenforceable, it will not affect the validity of the balance of this agreement, which will remain valid and enforceable according to its terms. This agreement may only be modified in writing, signed by the organisers of The Travel Trade Crusade. This is the entire agreement between The Travel Trade Crusade and you relating to the participation in the event and it supersedes any prior representations, discussions, undertakings, communications, or advertising relating to the event.
4.2 – If there are any changes to these terms and conditions between participant/team sign up and the start of the rally you will be informed as soon as possible by email, if not, you will be informed during the sign in process and be given the chance to read the terms and conditions again.
5.1 – If the rally has to be cancelled for any reason after March 31st, 2024 then it is the intention of The Travel Trade Crusade to refund as large a percentage of entry money as is possible after any costs the organisers have incurred until that point have been settled. Participants will have the opportunity to donate their entry money to their chosen charity in lieu of a refund.
6. OUR PRIVACY STATEMENT
6.3. The following sections provide further details on how we protect your personal data:
1. FOR WHICH PURPOSE WE COLLECT YOUR PERSONAL DATA AND WHICH LEGAL BASIS
2. WHICH CATEGORIES OF DATA WE COLLECT ABOUT YOU
3. DO WE USE THIRD-PARTY LINKS TO WEBSITES AND PROGRAMS
4. HOW YOUR PERSONAL DATA IS COLLECTED
7. HOW WE USE PERSONAL DATA FOR MARKETING PURPOSES
8. WHAT YOUR RIGHTS ARE IN RESPECT OF MARKETING COMMUNICATIONS
9. WHO THE INTENDED RECIPIENTS OF YOUR PERSONAL DATA ARE
10. HOW LONG WILL WE USE YOUR PERSONAL DATA FOR
11. TRANSFER OF YOUR PERSONAL DATA
12. HOW WE PROTECT YOUR PERSONAL DATA
13. WHAT RIGHTS DO YOU HAVE IN RESPECT OF THE PROCESSING OF YOUR PERSONAL
PERSONAL DATA GLOSSARY
Biometric data means any personal data relating to the physical, physiological or
behavioural characteristics of an individual which allow his unique identification, including facial images or dactyloscopic data;
Consent means any freely given specific, informed and unambiguous indication of the wishes of a data subject, either by a statement or a clear affirmative action, by which he signifies his agreement to personal data relating to him being processed. Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Direct marketing means the communication of any advertising or marketing material which is directed to any particular individual.
Encryption means the process of transforming data into coded form;
GDPR means the European Union General Data Protection Regulation, which came into force in 25 May 2018;
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service and the best and most secure experience.
We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interest.
We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interest against any potential impact on you in respect of specific activities by contact us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Personal data, or personal information means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
Processing means an operation or set of operations performed on personal data or sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Pseudonymisation means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information and the additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed;
Third party means a person or public body other than a data subject, a controller, a processor or a person who, under the direct authority of a controller or processor, who or which is authorised to process personal data;
Traffic data means any data relating to a communication by means of a computer system and generated by the system that form part in the chain of communication, indicating the communication’s origin, destination, route, time, date, size, duration, or type of underlying service.
1. FOR WHICH PURPOSE WE COLLECT YOUR PERSONAL DATA AND WHICH LEGAL BASIS
1.1. We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
1.1.1. Where we need to perform the contract we are about to enter into or have entered into with you.
1.1.2. Where it is necessary for our legitimate interest (or those of a third party) and your interests and fundamental rights do not override those interests.
1.1.3. Where we need to comply with a legal or regulatory obligation.
1.2. We will process your personal data for the purposes mentioned above based on your prior consent, to the extent such consent is mandatory under applicable laws.
1.3. We will not use your personal data for purposes that are incompatible with the purposes for which we collected it, and of which you have been informed, unless it is required or authorized by law, or it is in your own vital interest (e.g. in case of a medical emergency) to do so.
1.4. We may process your personal data without your knowledge or consent, in
compliance with the above rules, where this is required or permitted by law. For example, in order to prevent fraud and other illegal activity, and for verification process of any online transaction or payment.
1.5. We use your personal data only where required for specific purposes. See below for (i) a list of the purposes for which we use your personal data and (ii) an overview of the legal basis for each such purpose.
Below are all the ways we plan to use your personal data, and the legal bases we rely on to do so. We have also identified what our legitimate interest are where appropriate. We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
PURPOSE / ACTIVITY LAWFUL BASIS FOR PROCESSING INCLUDING BASIS OF LEGITIMATE
To register you as a new participant through our online entry form.
(b) Necessary to comply with a legal and regulatory obligation
(c) Necessary for our legitimate interest (to keep our records updated and to study how customers use and appreciate our services)
To enable you to partake in a prize draw, any raffle or competition or complete a survey To allow you to subscribe to promotional e-mails or newsletters To administer and protect our event and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
(a) Necessary for our legitimate interest (for running our event, provision of administration and IT services, network security, to prevent fraud and in the context of a event reorganisation or restructuring exercise)
(b) Necessary to comply with a legal and regulatory obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you).
To use data analytics to improve our website, services, marketing, customer relationships and experiences. Necessary for our legitimate interest (to define types of customers for services, to keep our website updated and relevant, to develop our event and to inform you of our marketing strategy)
Marketing our products and services to you (unless you objected against such processing).
Justified on the basis of our legitimate interest for ensuring that we offer the best possible service to you
2. WHICH CATEGORIES OF DATA WE COLLECT ABOUT YOU
2.3. The personal data we collect includes and are grouped together as follows:
2.3.1. Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
2.3.2. Contact Data includes billing address, delivery address, email address and telephone numbers.
2.3.3. Financial Data includes paypal transaction data & any credit card numbers given to us to hold services including hotel rooms.
2.3.4. Transaction Data includes details about payments to and from you and other details of services you have purchased from us.
2.3.5. Technical Data (if applicable) includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website.
2.3.6. Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
2.3.7. Usage Data includes information about how you use our website and services.
2.3.8. Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
2.4. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
2.5. We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated
2.6. We do not collect ‘sensitive personal data’ also known as Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
2.7. In limited cases where we do seek to collect sensitive data (for example your food preference, allergies, health conditions, current medication, any physical conditions that affect your mobility) we will do so in accordance with data privacy law requirements and/or ask for your explicit consent.
IMPORTANT: This website is not intended for children and we do not collect data relating to a child under the age of 18.
2.8. The above-mentioned categories of personal data have been obtained either directly from you (for example, when you provide information to sign up for a newsletter or register to comment on a forum website) or indirectly from certain third parties (for example, through our website’s technology). Such third parties include our affiliates, public authorities, public websites and social media, suppliers and vendors.
IMPORTANT: It is important that the personal data we hold about you is accurate and current. Please keep us informed and click here, if your personal data changes during your relationship with us.
3. DO WE USE THIRD-PARTY LINKS TO WEBSITES AND PROGRAMS
3.1. The use of our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you.
4. HOW YOUR PERSONAL DATA IS COLLECTED
4.1. We use different methods to collect data from and about you including through:
4.1.1. Direct interactions:
220.127.116.11. You may give us your personal data when you fill in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you: (i) book a holiday; (ii) request brochures or newsletters to be sent to you; (vi) enter a competition, promotion or survey;
18.104.22.168. If you contact us, we may keep a record of that correspondence;
22.214.171.124. Any postings, comments or other content that you upload or post to on websites.
4.1.3. Third parties or publicly available sources. We may receive personal data about you from a third party.
5.1. If using our website, you can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies.
5.3. For more information about the cookies we use, please click here
6. HOW WE USE PERSONAL DATA FOR MARKETING PURPOSES
6.1. The source of our marketing data relates to the data and information collected through our direct interactions with you.
6.2. We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
7. WHAT YOUR RIGHTS ARE IN RESPECT OF MARKETING COMMUNICATIONS
7.1. You can exercise your right to prevent us from using your personal data for direct marketing by ticking certain boxes on the forms we use to collect your personal data, or by utilizing opt-out mechanisms in e-mails we send to you.
IMPORTANT: Your explicit consent will be required if you do not wish to receive any of our promotional offers and marketing communications from us.
7.2. In each case, you have not opted out of receiving that marketing, you will receive promotional offers from us. We may then use your Identity Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide, which services and offers may be relevant for you.
7.3. You will also receive marketing communications from us if you have requested information from us or purchased or made a booking with us, or if you provided us with your details when you entered a competition or registered for a promotion.
IMPORTANT: You can also exercise the right to discontinue marketing communications to you, or to have your personal data removed from our database at any time by contacting us.
In such cases, we will retain minimum personal data (for example, personal data provided to us as a result of a booking or previous service experience at our Resorts) to note that you opted out in order to avoid contacting you again.
8. WHO THE INTENDED RECIPIENTS OF YOUR PERSONAL DATA ARE
8.1. We do not share your personal data with any company outside Travel Trade Crusade for marketing purposes.
8.2. In relation to the purposes for which we collected your personal data, we may have to share your personal data to:
8.2.1. Internal third parties such as our preferred service providers (such as IT systems suppliers and support, and other service providers) from whom we require (i) to respect the security of your personal data, and to treat it in accordance with the law, and (ii) not to use your personal data for their own purposes, and (ii) only to process your personal data for specified purposes and in accordance with our instructions.
9. HOW LONG WILL WE USE YOUR PERSONAL DATA FOR
9.1. We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
9.2. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
9.3. By law we have to keep basic information about our participants (including Identity Contact, Financial and Transaction Data) for 3 (three) years or such number of years according to the applicable laws, after they cease being customers for tax and other judicial purposes.
9.4. Please contact us for further details on retention periods for different aspects of your personal data.
9.5. In some circumstances, you can ask us to delete your personal data: see Request erasure below for further information.
9.6. In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
10. TRANSFER OF YOUR PERSONAL DATA
10.1. When sharing your personal data within Travel Trade Crusade, whether this involves transferring your data outside the countries where Travel Trade Crusade operates, we ensure your personal data is protected as per the applicable law requirements.
10.2. Whenever we transfer your personal data, we ensure a similar degree of security and protection is afforded to it. For further details, please contact us.
11. HOW WE PROTECT YOUR PERSONAL DATA
11.1. We maintain organisational, physical and technical security measures (i) to prevent your personal data from unauthorised access, alteration, disclosure, accidental loss, and destruction, and (ii) based on the nature of the personal data, to protect your personal data from the harm that may result in unauthorised access, alteration, disclosure, destruction of
the data and its accidental loss.
You should understand that the open nature of the internet is such that information and personal data flows over networks connecting you to our systems without security measures and may be accessed and used by people other than those for whom the data are intended.
12. WHAT RIGHTS DO YOU HAVE IN RESPECT OF THE PROCESSING OF YOUR PERSONAL
12.1. You have the right to, in the circumstances and under the conditions, and subject to the exceptions, set out in applicable laws:
12.1.1. Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
12.1.2. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
12.1.3. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing, where we may have processed
your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
12.1.4. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which
override your rights and freedoms.
12.1.5. Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
12.1.6. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
• If you wish to exercise any of the rights set out above or need any clarification thereon, please contact us.
• We would appreciate the chance to deal with your concerns before you approach the DPC, ICO or CNIL, so please contact us in the first instance.
• We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
12.4. Pursuant to the GDPR, and if you are an EU Citizen, you have the right of portability that is the right to receive your personal data, which you have previously provided in a 'commonly use and machine readable format' and have the right to transmit that data to another controller, for so long as such rights do not violate any third party fundamental
rights and freedom, and subject to such other exceptions set forth under the GDPR.
The Travel Trade Crusade – Terms and Condition for Sponsors.
These Sponsor Terms and Conditions (the "Agreement") set forth the terms and conditions of a sponsorship arrangement (the "Sponsor") of a specified event, in this case The Travel Trade Crusade 2024 (the "Event") By participating as a Sponsor for the Event, the Sponsor agrees to the terms and conditions outlined in this agreement which accompanies the invoice for said agreed sponsorship.
a. “Event” refers to the Travel Trade Crusade 2024, July 6th – 8th , 2024.
b. “The Travel Trade Crusade” refers to a charity fund raising driving event organised and run by Sarah Archer & Nicholas Joyce, referred to as “The
c. “Sponsorship” refers to the amount of money paid, for sponsorship of elements of “The Travel Trade Crusade”,
d. “The Sponsor” refers to the company offering the sponsorship funds named in the accompanying invoice.
2. The Travel Trade Crusade’s sponsor commitment
a. The Travel Trade Crusade will feature the sponsor’s logo on their website (www.traveltradecrusade.com), on their public Facebook page header image, email headers, email signatures, in social media posts both specific and general, as often as fits with the subject matter and on press releases. b. We will also feature them on a banner which travels with the Travel Trade Crusade on the event and there is an opportunity for some limited branding during the event.
c. The organisers’ vehicles will carry the sponsor’s logo.
d. The sponsor will be mentioned in all press releases although the Travel Trade Crusade cannot take any responsibility for non-inclusion by travel media as this is out of control.
e. Any funds from entry fees and sponsorship remaining after the event has happened will be donated equally to the charities of the participating teams.
f. The organisers will thank you a lot.
3. Refund Criteria:-
a. In the unfortunate event that the Event must be cancelled (this is very unlikely), the Sponsor shall be entitled to receive a refund of their
Sponsorship. However, the refund amount shall be determined solely based on the funds remaining after all costs and expenses associated with the Event have been incurred and settled at the point of cancellation of the event. The Sponsor acknowledges and agrees that the amount of the refund shall be subject to deductions for costs including, but not limited to, venue expenses, marketing costs, personnel expenses, and any other expenditures related to the preparation and execution of the Event. A record of the costs incurred will be available.
4. Refund Process:-
a. Upon cancellation of the Event, the Event organisers shall conduct a thorough review of all incurred costs and e xpenses related to the Event. Once these costs have been accurately determined and reconciled, the Sponsor shall be notified of the final refund amount available for distribution. The refund process shall be carried out within a reasonable time frame following the cancellation of the Event. The Sponsor can opt to donate any refundable amount to a charity of their choice.
5. No Interest or Penalty:-
a. The Sponsor understands and agrees that no interest or penalty shall be applied to the refund amount, regardless of the duration between the
cancellation of the Event and the actual distribution of the refund but the organisers of the event undertake to do this as swiftly as possible.
6. Binding Agreement:
a. This Agreement constitutes a binding agreement between the Sponsor and the Event organisers. By participating as a Sponsor for the Event, the Sponsor acknowledges that they have read, understood, and agreed to the terms and conditions outlined in this Agreement.